Crypt-o documentation - Exporting data

Exporting data

Crypt-o can export data to files of the following formats:

•

XML file;

•	XML file in a ZIP archive;

•	Text file with delimiters;

•	.csv file (can be opened by Excel);

•	Rich text file (RTF);

•	Excel file (Excel2003 or later);

•	HTML file.

NOTE: The best way to export all data in a database is to use the XML file (ZIP archive) export file format. To perform the export, select a database, then select Database > Export all... in the menu and specify a file name of the output file.
All database data will be exported - records, folders, permissions, images, file attachments, form filling information.

NOTE: Only records with the Print and Export permission, granted for your user account, will be exported.

To export data to a file select Database > Export... in the menu. The export window will appear. Specify the target file and its type, export options and press OK to start the export.

The Export window

The following export options are available:

Option	Description
Export current folder only	If selected, only data from the currently selected folder will be exported.
Include nested folders	If selected, all nested folders of the currently selected folder will be also exported.
Selected records only	If selected, currently selected records will be exported only.
Export all fields	If selected, all data fields will be exported.
Fields structure	Displays which fields will be exported for every folder with different fields structure. To setup fields press the Setup... button.

To specify advanced export options for a chosen file format press the Export options... button.

The following advanced export options are available for text and .csv file formats:

Export options for text and .csv files

Option	Description
Export file attachments	If selected, file attachments will be exported and placed in the folder named <output_file_name>_files.
Fields delimiter	One or more character(s) are used to separate fields data.
Export folder names	If selected, the folder names will be exported.
Export field names	If selected, the field names will be exported.

The following advanced export options are available for XML file format:

Export options for XML files

Option	Description
Export file attachments	If selected, file attachments will be exported and placed in the folder named <output_file_name>_files.
Export icons	If selected, custom icons images will be exported and placed in the folder named <output_file_name>_files\icons.
Export object permissions	If selected, users and object permissions will be exported.
Export form filling bindings	If selected, information needed to perform form filling will be exported.
Export auxiliary fields	If selected, the following auxiliary fields will be exported: Created, Modified, Modified by.

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